I-9 Human Resources Vanderbilt University

New employees and rehires to the University of Pittsburgh must complete the following necessary verifications after accepting an employment offer and bring supporting documents to the Office of Human Resources as soon as possible. For U.S. citizens, I-9s are valid continuously unless a break of more than a year of employment occurs. International employees on F-1 , H-1B , or J-1 visas must have their I-9 reverified each time their visa has expired with a new work authorization permit (renewed visa with work authorization, EAD, Permanent Residence Card, etc.). Employers must update or reverify certain ID documents at or prior to their expiration date.

In addition, such an employer can be barred from federal government contracts for a year. An employee who knowingly accepts fraudulent documentation can also be criminally prosecuted under other immigration laws. All U.S. citizens, lawful permanent residents and work authorized individuals are protected from national origin discrimination. The Equal Employment Opportunity Commission has jurisdiction over employers with fifteen or more employees. Instead, employers should encourage that employee to bring the acceptable documents which are under the List A, B and C. Employers may terminate the employment only if the employee cannot attest the person’s work authorization by bringing the proof after the start date. Employing unit/departments must initiate the e-verify process in a manner to meet federal timelines.

For F-1 OPT-STEM Students

Form I-9 is used by companies that are hiring personnel for employment in the United States to verify work eligibility. If E-Verify cannot instantly verify the employee’s work authorization, the employer or employee may have to take action. Federal law requires the employee to complete Section 1 of the Form I-9 no later than the first day of work.

And in the case of an audit, the HireRight I-9 Solution offers an audit trail, management reports, a dashboard, and an electronic signature feature – all of which helps alleviate the burden of what can be a time-consuming experience. The HireRight solution transforms what has traditionally been a laborious paper-based process into an intuitive online process that enables you to create, view, download, store, and print I-9 forms via a dedicated web-based portal.

University of Pittsburgh

You can open the English or Spanish versions of the form, instructions, and supplements in any https://www.bookstime.com/ browser. You can find the edition date at the bottom of the page on the form and instructions.

• You can complete your I-9 any time before your start date, as long as you have accepted an offer of employment.
• Complete your I-9 portion on or before the first day of hire in theWorkday applicationbefore your scheduled appointment.
• This may require your parent or guardian to mail the original documents to you.
• Payroll has developed Form I-9 training designed to provide departments with information necessary to ensure University compliance with this federal law.
• Electronic Form I-9 Efficiently manage completion and storage of the Form I-9 to meet US Employment Eligibility Verification requirements.
• Persons who owe permanent allegiance to the United States, which include those born in American Samoa, including Swains Island.
• Faculty and staff members in Silicon Valley can email staff- and students can email student- to make an appointment to complete Section 2 by the employee’s third workday.

Executive Order requires federal contractors that hold contracts with the federal government containing the FAR E-Verify clause to use the E-Verify system. Compliance with the E-Verify requirement requires the cooperation of all units and campuses receiving contract funding. Failure to comply can jeopardize the contract funding received university-wide. In order to complete Form I-9 employees are required to present documentation confirming identity and eligibility to work in the United States. Acceptable documentation for completion of the I-9 is available on the federal government’s I-9 Central website.

Submitting Your I-9 Form

With respect to hiring, firing, recruitment or referral for a fee by employers with four or more employees, employers may not treat individuals differently because they are or are not U.S. citizens or work-authorized individuals. U.S. citizens, recent permanent residents, temporary residents, asylees and refugees are protected from citizenship status discrimination.

• The employer is responsible for ensuring that the forms are completed properly and in a timely manner.
• Otherwise, a new Form I-9 must be used, and Section 1 and Section 2 must be completed.
• E-Verify is an Internet-based system that allows businesses to determine the eligibility of their employees to work in the United States.
• The Remote I-9 Verification process, “I-9 Anywhere,” is available for verifications and reverifications for new hires, rehires, and current employees.
• Go to the Actions tab of your Inbox and click on the task to complete your I-9.

An HR Services team member will view the original documents from the I-9 List of Acceptable Documents to complete this section. Section 1 of the Form I-9 must be completed on or before the first day of work.

Mailing Address:

As General Counsel, private practitioner, and Congressional counsel, she has advised financial institutions, businesses, charities, individuals, and public officials, and written and lectured extensively. The information from the I-9 must be submitted to E-Verify no later than the third workday if the employee will be working on a federal grant. Employees with a local business office will complete Section 2 at this office. Employees who are in remote locations must follow the Instructions for Remote Workers. The new hire can log in to Workday after setting up their Andrew ID and DUO two factor authentication.

At the University of California, the Form I-9 is completed and stored electronically using the vendor system I-9 Complete by Tracker. Only the name at the top of the page needs to be filled out, along with Section 3. Use a new, blank Form I-9 when completing Section 3 for reverification or updating purposes. Review the Re-verifying Existing Employees instruction guide for assistance in completing this section. The first section of List A is for recording passport information and the second section is for I-94. For additional information regarding necessary clearances, please visit the Clearances for Employees & Appointees page, as well as the Faculty Orientation and Staff Orientation pages.

Compliance

This form must be completed by you and your agency HR representative within 3 business days of your start date. Identify a remote employer representative to complete a Remote Section 2 Amendment.

E-Verify is a federal requirement that is separate, but related to the I-9 requirement. E-Verify requirements apply to faculty, staff, and temporaries that receive pay from a funding source that requires e-verification. Employees must provide documentation to their employers to show their identity and authorization to work. If you are a native or naturalized US citizen, check the first box. If you are a non-citizen national of the United States (see page 2 of Form I-9 instructions), check the second box.

This document is considered a List C document that demonstrates employment authorization in the United States and does not expire. If the asylee chooses to present this document, he or she also will need to present a List B identity document, such as a State-issued driver’s license or identification card.

• This person will verify your employment authorization document on behalf of Vanderbilt University.
• Physical review of documentation to complete Section 2 is required, including for remote workers.
• I-9 Complete provides a uniform process and secure central repository for documents needed in verification of identity, employment authorization and employment eligibility in the United States.
• Questions concerning this situation should be directed to agency Equal Employment Opportunity Officers or agency human resource representatives.
• Employers must update or reverify certain ID documents at or prior to their expiration date.
• On or before their first day of work, employees and student workers must complete Section 1 of Form I-9 in MIT’s online system.
• This should be someone that you trust and that can be physically present with you to complete section 2.

In accordance with U.S. immigration law, all faculty, staff, and student workers paid by MIT are required to provide proof of identity and authorization to work in the United States. The university is required to use the federal government’s E-Verify system to confirm the identity and work eligibility of faculty and staff working on contracts that contain the FAR E-Verify requirement. International students who do not have an F-1 Visa must confirm employment eligibility with International Services in the Office of Global Learning, located at 300 Caldwell Hall before finding a job. In February 2015 a temporary staffing firm was hit with a $226,270 fine for falsely claiming it had verified work eligibility for 242 employees it hired.

An endorsement of the alien’s nonimmigrant status, as long as the period of endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form. If the employer makes copies of the documents shown by the employee, it should keep them in a separate I-9 file in case of a CIS audit.

Key information will not be available to you until after you have legally entered through a United States port of entry. I-9 form Note that employees in F-1 and J-1 status normally do not have the documentation appropriate for these categories.

An individual who knowingly commits or participates in document fraud may be fined between $375 and $3,200 per document for the first offense and between $3,200 and $6,500 per document for subsequent offenses. Examples of many of these documents appear in Part 13 of the Handbook for Employers (M-274). A self-service hub for your administrative needs Sign up for classes, review your benefits, check your paystubs, and more.